We are pleased to be taking applications for the 2022 Dealers' Room. The Dealers Room will be located in Storyville Hall on level 3, with direct access to the freight elevator and a direct connection to the parking lot with a wide gate that will allow smaller vehicles to load directly into Storyville Hall.

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About the World Fantasy Convention Dealers' Room. 

The Dealers' Room is juried. The World Fantasy Convention reserves the right to select dealers and to limit the amount of table space assigned. Books are given priority, preferably new or collector’s editions. Art and art-quality hand-made jewelry may also be included; however, costumes, costume parts, knick-knacks, games, and toys are not considered appropriate for the WFC Dealers' Room. Prior WFC experience and the type of merchandise offered will be considered. We reserve the right to make the final decision. Once the room is filled, we will post the Dealers' Room open hours and the list of participating dealers.

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Dealers' Room Rates

$150 for the first 6' table, and $125 for each additional table, with a maximum of 4. Access to electricity may be limited and may incur additional charges.

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Membership

Dealer and staff must be attending members of the 2022 World Fantasy Convention. Once your application is accepted, you will receive instructions for purchasing your attending membership(s) and paying for your table(s). Two people per approved application will receive a 50% discount off the membership rate in effect at the time the application was filed. Any additional staff must pay the full membership rate in effect at the time the application was filed. 

 

When your membership(s) and table(s) are paid for, your name will be added to the list of participating dealers. If not paid in a timely manner (which will be specified in the acceptance email), the next dealer in line will be offered your table(s). Once memberships and tables are paid for, refunds will not be given.

 

Filing an application does not guarantee you a place in the room. 

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Rules

We recommend that there should always be someone in the assigned space while the room is open to the public. Please note that the convention will not be responsible for lost or stolen items.

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1. No solicitation or pressure sales.

2. There is no smoking anywhere within the hotel.

3. Dealers and staff must be attending members of the 2022 World Fantasy Convention.

4. Membership badges cannot be transferred, sold, or lent. They must be worn by all exhibitors at all times.

5. Exhibitors can only operate within their assigned space. Dealing from hotel rooms is not allowed. 

6. Dealers should inform us in advance if they wish to share tables. Further, dealers may not sublet space on their tables without asking and receiving permission to do so.

7. Installations may not be higher than 9’, must be considered safe by a World Fantasy 2022 staff member, and can not be supported by the walls nor lean on them to avoid damaging them in any way.

8. Nothing can be outside of your designated space nor hinder the circulation of attendees or other exhibitors that need to move in and out of their space.

9. Nothing can be hung, taped, glued, or otherwise attached to the walls.

10. At the end of the convention, the exhibitor must leave their space as it was upon their arrival. The exhibitor must assume all responsibility for any repairs or material damage they may have caused.

11. Merchandise for sale must be lawful and legal in and of itself and not be in violation of any copyright, patent, or trademark. The sale of any bootleg or illegally imported items is specifically prohibited. The burden of legitimacy is on the dealer.

12. Any type of raffle, draw, or a game of chance with a cost associated with it is not allowed.

13. Exhibitors must respect the policies set by World Fantasy 2022, as well as the Hyatt Regency New Orleans, and must comply with any directives of the staff of both organizations.

14. Dealers MUST indicate acceptance of the Warranty & Waiver of Liability form, including date of this acceptance. The acceptor should be that of the contact person shown on the Dealers Application form. The Dealers Application Form can be found on the website.

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Sales Taxes

Dealers are responsible for collecting and paying sales tax, according to the laws of the state of Louisiana and the city of New Orleans. 

 

Application

Please complete the application, then save a copy of the completed form and email it as an attachment to DealersRoom@wfc2022.org

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Applications must be received no later than July 31, 2022.

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Questions? Contact us at DealersRoom@wfc2022.org

 

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